Questions, decisions, and actions in one shared view

A single digital workspace connects the design team, consultants, and clients. Everyone sees the same priorities, responsibilities, and progress—reducing handovers, waiting time, and rework.
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With Yolean, teams can:

Collect and manage questions from all stakeholders in one shared flow.

Make and record decisions directly in the board—without manual follow-up or documentation gaps.

Keep information current and accessible to everyone, eliminating time lost in email and coordination.

LEAN design coordination

Yolean enables collaborative planning and continuous learning across disciplines. By visualizing dependencies, handoffs, and constraints, teams can identify blockers early and keep the design phase moving smoothly.
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Yolean helps you:

Shorten feedback loops between disciplines.

Base design decisions on real-time information.

Prepare production with reliable and traceable inputs.

Built for smoother construction projects

From less admin to clearer accountability, construction professionals share how Yolean keeps work moving and days on site running easier.

"At Köster, we work continuously to improve the way we operate. With Yolean, we’re taking a natural step from analogue lean planning to a digital solution that works across our entire organization. It makes it easier to follow up, coordinate, and make better decisions in time."

Omid Haiati

VP / Optimizing design and construction processes

"Working in Yolean’s simple and well-developed system is a real pleasure. It’s great not getting stuck in the inbox or losing track of questions in the large volume we handle. Above all, you get full traceability on every decision – which is fantastic."

Peter Holm

Project Manager

"It’s smooth working with Yolean. We can establish effective communication and workflows in the team in a very short time. For me, Yolean takes a lot of the administrative burden out of day-to-day communication."

Annika Perhammar

Design Manager

“I use Yolean because it gives me a better overview of the entire project timeline. The interface can be adapted to the way we work, and it mirrors our analogue board — which is why people understand it immediately. It’s a tool that helps, not hinders.”

NCC

“Yolean helps me save several hours a week on administrative work.”

Robert Blomqvist

Design Manager

“Our analysis has shown that Yolean is the software best suited to support and improve our joint planning sessions. Yolean enables project teams to track progress and milestones, helping us deliver projects successfully to our clients.”

Mercury

“There are many advantages to working with this methodology, and doing it digitally is essential. I can’t see how we would have managed it without Yolean.”

NCC

“I wanted a tool that mirrors the way we actually work. The schedule in Yolean was the deciding factor. You can see the coming week as well as what’s planned six or eight weeks ahead.”

Markus Nikolausson

Design Manager

“The project was completed more than successfully, with a 20 percent increase in pace while keeping stress levels low for everyone involved. Issues, additions, and concerns could be addressed immediately and clarified in the shortest possible time. As a result, the weekly site meetings could be reduced to a minimum.”

Reif

“By using Yolean, managing questions and answers has become much easier. It’s now clear which questions have been decided and which ones still need responses.

It’s also a big advantage that all members of the design team can log in to ask and answer questions, which creates a more active and engaged design process.”

David Markunger

Monteo

For the design phase in construction

With clear structure, real-time insight, and full traceability, Yolean supports smoother workflows and better decisions across the entire design process.

Schedule and milestones – clarity from the start

Create a visual schedule with deliverables, meetings, and milestones. When everyone follows the same plan, it’s easier to coordinate work, identify dependencies, and drive progress toward shared goals.
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The result: clarity from day one and better control as the project evolves.

Portfolio overview – visibility across your projects

View multiple projects in one dashboard to track progress, resources, and dependencies.
With portfolio-level insights, leaders can allocate resources effectively, identify bottlenecks early, and prevent delays.
Each team keeps its own board, while management gains a complete overview.

Documentation and reporting – traceability at every step

Decisions, actions, and meeting notes are saved continuously.
Progress is easy to track in dashboards and reports.

When the project wraps up, export everything to Excel or PDF—making final documentation part of the workflow, not an extra step.

Meeting tool – clear decisions and accountability

Make meetings part of the project workflow. Agendas build directly from project actions and topics, keeping discussions focused.
During the meeting, decisions and actions are logged in real time, and the minutes are ready to share as soon as it ends.
Everyone works from the same record—so meetings are shorter, clearer, and easier to follow up.

External references – seamless collaboration across systems

Link documents, drawings, or issues from other tools directly in Yolean.

Anything with a web link can be connected to the right task or topic.

Internal and external teams work with the same information—no platform switching needed.

Q&A – structured communication

Keep all questions and answers in one organized thread, connected to project activities and responsibilities.
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Each question has an owner, deadline, and status, so nothing slips through the cracks.
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The entire dialogue is logged for transparency and traceability.

Notifications and reminders – stay on track

Yolean helps teams focus on what matters.
Reminders are linked to tasks, meetings, and questions. Before each meeting, participants get an agenda with open items and commitments.
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Automatic reminders for deadlines or status changes keep progress steady and reduce missed tasks.

Personal views – focus on what matters

Each team member gets a personalized view tailored to their role.
Tasks and questions are filtered by ownership—assigned to you, from you, or those you follow—so it’s easy to stay focused.
This prevents overload in large projects and clarifies expectations for everyone.

Tags and attributes – structure across the project

Tag questions, actions, activities, and meetings with labels like Tenant, Issue Type, or custom attributes.

This makes filtering and searching easy, even in complex projects. Shared tags help teams keep a consistent structure that supports coordination, meetings, and reporting.

Your project data stays secure – wherever you work

Yolean gives you full control over how and where your project data is managed. Run Yolean as a shared cloud service, in your own private cloud, or fully isolated on-premises. You decide the level of access, hosting responsibility, and integration. Every setup is built for performance, reliability, and GDPR compliance.

Secure authentication

Protect access without adding friction. Yolean supports Single Sign-On (SSO) and Two-Factor Authentication (2FA), making it easy to integrate with your existing identity provider.
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Teams log in using familiar credentials while maintaining enterprise-grade protection.

Operate on your terms

Choose how you deploy Yolean:
‍Cloud service – fully managed by Yolean for maximum uptime and effortless updates.
‍Private cloud – hosted in your own infrastructure with flexible control over integrations and data flows.
‍On-premises – completely isolated, ideal for organizations with strict security or regulatory requirements.
The same platform, with deployment options tailored to your organization’s IT policies and governance needs.

GDPR-compliant by design

Yolean is built to meet GDPR requirements in both data handling and support processes.
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All personal and project data is processed transparently, with clear ownership and control.

Data retention and deletion follow defined protocols to ensure full compliance.

Explore our deployment solutions

Common questions

Can we try Yolean before making a decision?

Yes. You can test Yolean for free and see how it works in your ongoing projects.

We already have a document or case management system — can Yolean work alongside it?

Yes. Yolean complements your existing systems by focusing on the operational project flow. It can also integrate with other tools through our open API.

Can Yolean be used in classified or high-security projects?

Yes. Yolean is already in use in several major classified projects. Contact us to learn more about how it’s implemented in secure environments.

How does Yolean help reduce administration?

Yolean automates documentation such as meeting minutes and decision logs. By working directly in the visual board, these records are generated automatically—reducing manual work and freeing up time for value-adding tasks.

How does Yolean help get everyone aligned from the start?

By visualizing responsibilities and workflows in real time, everyone understands what’s expected. It minimizes misunderstandings and ensures active engagement from all team members.

How is Yolean used in the design phase?

Yolean gathers questions, decisions, and responsibilities in one shared workspace. This gives all participants—from designers to clients—a clear overview and reduces the risk of miscommunication.

How are decisions and meeting records handled?

Decisions are made directly in the question card and logged automatically. Meeting summaries and decision reports can be generated with one click—no duplicate documentation required.

Who uses Yolean?

Project managers, coordinators, designers, consultants, contractors, and clients. Yolean is designed for everyone involved in a construction or infrastructure project, making it easy to achieve structure, clarity, and progress from start to finish.

Can decisions be tracked over time?

Yes. Yolean logs all decisions and changes, including who made them and when. This ensures full transparency and makes it easy to review project history—without separate documentation.

Can Yolean support collaboration in projects with many stakeholders?

Yes. That’s exactly what Yolean is built for—creating openness and structure when multiple organizations work toward the same goal. Everyone shares the same view of progress and knows their responsibilities, regardless of company boundaries.

Request a demo account

Yolean Design

Real-time collaboration across the design phase

Questions, decisions, and actions in one shared view

LEAN design coordination

Built for smoother construction projects

For the design phase in construction

Schedule and milestones – clarity from the start

Portfolio overview – visibility across your projects

Documentation and reporting – traceability at every step

Meeting tool – clear decisions and accountability